---
title: "Reusable payment links - NexPay"
description: "Create a branded link you can share with payers, track who's paid, and even embed on your website — so people can pay you without you building each payment."
lastModified: "2026-06-02"
lang: "en"
url: https://nexpay.com.au/training/payment-links/reusable-payment-links
---
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# Reusable payment links - NexPay

## At a glance

- **Intended for:** Agents & school admins
- **Reading time:** 5 minutes
- **Last updated:** 1st June 2026

**TL;DR:** A reusable payment link lets payers pay you in their own time. Create one from the wizard ("Student or family pays" → a payment-link scenario), then share it by WhatsApp, email, or by embedding it on your site. Each payer who opens it creates their own payment, and submissions show up under the link as they happen. Links can carry a set amount or let the payer enter one. You can copy, share, and track each link from the Reusable payment links tab.

{/* Body content for reusable payment links */}

## Let payers pay you, on their own time

Not every payment is one you want to drive yourself. Sometimes the easiest thing is to hand the payer a link and let them complete it when they're ready — with their own card or bank transfer, in their own time zone. That's what a reusable payment link is for. You set it up once, share it, and payments come to you.

This article covers creating a link, the ways to share it, and how to keep track of who's paid.

> **For agents:** A link is a quiet workhorse. Share one with a family and they can pay without a back-and-forth; embed one on your site and visitors can pay you directly. Either way, the submissions land in one place for you to watch.

## Creating a link

You create a payment link through the payment wizard. On the **Who pays?** step, choose **Student or family pays**, then one of the payment-link scenarios:

- **Re-usable payment link with specific amounts** — you set the amount; the payer just confirms and pays
- **Re-usable payment link with percentage splits** — a single payment is divided by percentage between the institution and your organisation (covered in [percentage-split links](/training/payment-links/percentage-split-links.md))

From there you configure the link — what it's for, the recipient, and the amount (or whether the payer enters their own). Once created, the link is ready to share.

> **Worth knowing:** A link can carry a fixed amount or leave it open for the payer to enter. Fixed amounts suit a known invoice; an open amount suits situations where the payer decides how much to send.

## Sharing a link

Once a link exists, NexPay gives you several ways to get it to people:

- **Copy the URL** and paste it anywhere
- **Share on WhatsApp** with a ready-made message
- **Email** it directly
- **Show the QR code** for someone to scan and pay
- **Embed** it on your website as a styled button or a plain link

The embed option is worth a special mention: NexPay generates a snippet you paste into any HTML page — no scripts needed — so visitors can pay you straight from your own site.

> **Quick tip:** The QR code is handy in person or on printed material. A parent at your office can scan it and pay from their phone, then and there.

## How it works for the payer

When someone opens your link, they go to a clean, branded page where they create their own payment — entering the details needed, choosing how to pay, and confirming. You don't fill anything in on their behalf; the link does the asking. What they see, step by step, is covered in [what your payer sees](/training/payment-links/what-your-payer-sees.md).

The flow in three beats:

1. **You share the link** — by WhatsApp, email, or embedded on your site.
2. **The payer opens it** — and creates their own payment.
3. **You get notified** — submissions appear under the link as they happen.

## Tracking submissions

A link isn't fire-and-forget. Open it and you can see exactly how it's performing:

- **How many submissions** have come through, and how many were successful
- **The total collected** through the link
- **When the last submission** happened
- **The list of payments** made through it, each with its status and payer

This makes a link a living thing you can monitor, not a one-way send. If you've shared a link widely — for a particular intake, say — this is where you watch the payments roll in.

You'll find all your links on the **Reusable payment links** tab of the Payments page, each showing its status: **Pending** (live and awaiting payments), **Completed**, **Expired**, or **Cancelled**.

> **If a link shows Expired,** it can no longer take new payments. Create a fresh link and re-share it — anyone you've sent the old one to will need the new URL.

## Your next step

- **Want a link that splits a payment with the institution?** Read [percentage-split links](/training/payment-links/percentage-split-links.md).
- **Curious what the payer experiences?** See [what your payer sees](/training/payment-links/what-your-payer-sees.md).
- **Prefer to drive the payment yourself?** Go to [creating a payment](/training/payments/creating-a-payment.md).
- **Want to know which scenario to pick?** Read [choosing the right payment scenario](/training/payments/choosing-a-payment-scenario.md).

## Checkpoint

After reading this, you should be able to:

- Create a reusable payment link from the wizard's payment-link scenarios
- Share a link by copy, WhatsApp, email, QR code, or website embed
- Explain the three-step flow: you share, the payer opens, you get notified
- Track a link's submissions, total collected, and last activity
- Recognise the link statuses — Pending, Completed, Expired, Cancelled

## Frequently asked questions

### How is a payment link different from creating a payment manually?

With a manual payment, you enter the payer's details and drive it yourself. With a link, you set it up once and the payer completes it — they open the link, fill in their own details, and pay. Use a link when the payer wants to pay in their own time with their own method; use manual when you have everything and want to handle it directly.

### How do I share a link once I've created it?

From the link, you can copy the URL, share it straight to WhatsApp, send it by email, or open it to preview. There's also a QR code people can scan to pay, and an embed option to drop a pay button onto your own website.

### Can I see who has paid through a link?

Yes. Each link tracks its submissions — you'll see how many payments came through, how many were successful, the total collected, and when the last one happened. Open the link to see the list of payments made through it.

### Can the same link be used by more than one person?

That's the idea of a reusable link — it can be shared widely and each payer who opens it creates their own separate payment. If you need a one-off with fixed amounts for a specific person, you can still set the amounts when you create it.

### A payer says they never got the link. Can I just resend it?

Yes. Open the link from the Reusable payment links tab and share it again — copy the URL, or resend by WhatsApp or email. It's the same link, so there's no need to rebuild anything, and it works for everyone you share it with. Only if the link shows Expired do you need to create a fresh one and share that instead.

### What do the link statuses mean?

A link can be Pending (active and awaiting payments), Completed, Expired, or Cancelled. You'll see the status on the Reusable payment links tab, so you can tell at a glance which links are still live.

### Can I embed a payment button on my website?

Yes. Each link offers an embed snippet — a styled button or a plain link — that you paste into any HTML page. No scripts required. It's a simple way to let visitors pay you directly from your own site.

## More on NexPay

**Platform**

- [For students & parents](/for-students-and-parents.md)
- [For ed. agents](/for-education-agents.md)
- [For universities](/for-universities.md)
- [For schools](/for-schools.md)
- [For accommodation](/for-accommodation.md)
- [AI automation](/payments-ai-automation.md)
- [Pricing](/pricing.md)

**Help & resources**

- [Training](/training.md)
- [Contact](/contact-us.md)
- [Developers](/api.md)
- [Zapier integration](/zapier.md)
- [Claude & ChatGPT](/mcp.md) — Claude & ChatGPT integration

**Company**

- [About](/about.md) — About NexPay
- [Jobs](/about.md#jobs)
- [Blog](/blog.md)
- [Media](/media.md)
- [Events](/events.md)

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- [Trust & Regulatory](/trust.md)
- [Our offices](/locations.md)

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- [Developer & API Terms](/developer-terms/)

## NexPay

NexPay Pty Ltd (ABN 56 153 910 984) holds Australian Financial Services Licence No. 560782 and is authorised to provide non-cash payment services to retail and wholesale clients in Australia.

- **Address:** Level 12, 64 York St, Sydney NSW 2000, Australia
- **Support:** [support@nexpay.com.au](mailto:support@nexpay.com.au)
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