---
title: "Managing students - NexPay"
description: "Student records keep track of who each payment is for. Add students, link them to the payers who fund their fees, and find their payment history."
lastModified: "2026-06-02"
lang: "en"
url: https://nexpay.com.au/training/payers-and-students/managing-students
---
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# Managing students - NexPay

## At a glance

- **Intended for:** Agents & school admins
- **Reading time:** 4 minutes
- **Last updated:** 1st June 2026

**TL;DR:** A student record represents the person a payment is for. Add one from the Students page with "Add Student" — first name, last name, and email — and link them to the payer(s) who fund their fees. A student's detail page shows their linked payers and related payments, so you can see everything tied to one student in a single place.

{/* Body content for managing students */}

## Who the payment is for

Tuition payments revolve around a student, even when the student never touches the payment themselves. NexPay keeps a **student** record for exactly that reason — to track who each payment benefits, separately from who pays for it and who receives it. It's the third piece of the picture alongside payers and recipients.

This article covers adding students and linking them to the people who fund their fees.

> **For agents and schools:** A student record ties a family's payments together. When a parent makes the third payment of the year, having the student on file means you select rather than re-enter, and you can see the whole history at a glance.

## Adding a student

From the **Students** page, click **Add Student**. The details are deliberately light:

- **First name**
- **Last name**
- **Email**

That's enough to create the record. Once saved, the student can be selected during the payment wizard's student step, so you're choosing an existing record rather than typing the same details each time.

## Linking students and payers

A student record becomes most useful when you link it to the **payer** (or payers) who fund the student's fees. Linking records who pays for whom.

Importantly, a student can be linked to **more than one payer** — which mirrors real life. A parent and a grandparent might both contribute; a student might pay some fees themselves and have a relative cover others. The links capture that, and they make setting up future payments faster, since the relationships are already on file.

> **Quick tip:** When you add a payer and a student for the same family, link them straight away. It's a small step that pays off every time you create a payment for that student afterwards.

## Seeing a student's activity

Open a student's detail page and you get a single view of everything tied to them — their **linked payers** and the **payments** related to the student. Instead of hunting across your payments list, you see one student's full story in one place. That's handy when a family asks about a past payment, or when you're reconciling who's paid what.

## Keeping student records connected

As you add students, some may not be linked to a payer yet. The **Students** page lets you filter by **linked status** — all, linked, or unlinked — so you can quickly find records that still need connecting. A student linked to the right payer is a student whose next payment is quick to create.

## A note on logins

A student record is something you create to track who a payment is for. It's not the same as that person having their own NexPay login. A student or family member can pay through a [payment link](/training/payment-links/what-your-payer-sees.md) without ever needing a dashboard account — the record on your side and their payment on theirs are different things.

## Your next step

- **Need to record who pays?** See [managing payers](/training/payers-and-students/managing-payers.md).
- **Setting up who receives funds?** See [managing beneficiaries](/training/recipients/managing-beneficiaries.md).
- **Ready to create a payment for a student?** Go to [creating a payment](/training/payments/creating-a-payment.md).
- **Want the payer to pay themselves?** See [reusable payment links](/training/payment-links/reusable-payment-links.md).

## Checkpoint

After reading this, you should be able to:

- Explain what a student record represents and how it differs from a payer and a recipient
- Add a student with their name and email
- Link a student to one or more payers and explain why multiple links make sense
- Find a student's linked payers and related payments on their detail page
- Filter students by whether they're linked to a payer

## Frequently asked questions

### What's a student record for?

It represents the person a payment is for, kept separate from who pays (the payer) and who's paid (the recipient). Having students on file means you can link them to payments and payers, and see everything tied to one student in one place — useful when a family makes several payments over time.

### How do I add a student?

From the Students page, click "Add Student" and enter their first name, last name, and email. You can then link them to the payer or payers who fund their fees. Once saved, the student can be selected when you create a payment.

### What does it mean to link a student to a payer?

Linking records who pays for that student's fees. A student can be linked to one or more payers — a parent, a relative, the student themselves — which reflects real life, where more than one person might contribute. The link makes future payments quicker to set up.

### Can I see all payments for a student?

Yes. Open the student's detail page and you'll see their linked payers and the payments related to them, giving you a single view of that student's activity.

### Can I filter students by whether they're linked to a payer?

Yes. The Students page lets you filter by linked status — all students, those linked to a payer, or those not yet linked — so you can spot records that still need connecting.

### Do students log in to NexPay themselves?

A student record is something you create to track who a payment is for; it's separate from a person having their own login. A student or family member can pay through a payment link without needing a dashboard account of their own.

### What if the student is paying their own fees?

That's common, and it's fully supported. The simplest route is the agent or school sending the student a payment link, which the student opens and pays themselves — no dashboard needed. If you're building the payment for them, you record them as the student and also choose "Student" as the payer type, since they're both the person the payment is for and the one sending the money. Their identity document is what gets verified as the payer.

## More on NexPay

**Platform**

- [For students & parents](/for-students-and-parents.md)
- [For ed. agents](/for-education-agents.md)
- [For universities](/for-universities.md)
- [For schools](/for-schools.md)
- [For accommodation](/for-accommodation.md)
- [AI automation](/payments-ai-automation.md)
- [Pricing](/pricing.md)

**Help & resources**

- [Training](/training.md)
- [Contact](/contact-us.md)
- [Developers](/api.md)
- [Zapier integration](/zapier.md)
- [Claude & ChatGPT](/mcp.md) — Claude & ChatGPT integration

**Company**

- [About](/about.md) — About NexPay
- [Jobs](/about.md#jobs)
- [Blog](/blog.md)
- [Media](/media.md)
- [Events](/events.md)

**Trust & locations**

- [Trust & Regulatory](/trust.md)
- [Our offices](/locations.md)

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- [Target Market Determination](/target-market-determination/)
- [Group Regulatory Disclosure](/group-regulatory-disclosure/)
- [Fees & FX Schedule](/fees-and-fx/)
- [Developer & API Terms](/developer-terms/)

## NexPay

NexPay Pty Ltd (ABN 56 153 910 984) holds Australian Financial Services Licence No. 560782 and is authorised to provide non-cash payment services to retail and wholesale clients in Australia.

- **Address:** Level 12, 64 York St, Sydney NSW 2000, Australia
- **Support:** [support@nexpay.com.au](mailto:support@nexpay.com.au)
- **Status:** [https://nexpay1.statuspage.io/](https://nexpay1.statuspage.io/)

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