---
title: "AI Automation — NexPay + Qualy ecosystem for international education"
description: "See where automation saves you hours every week. Answer six questions about your operations and get a personalised report card."
lastModified: "2026-06-02"
lang: "en"
url: https://nexpay.com.au/payments-ai-automation
---
## Site navigation

- For businesses
  - [For ed. agents](/for-education-agents.md)
  - [For schools & colleges](/for-schools.md)
  - [For universities](/for-universities.md)
  - [For accommodation](/for-accommodation.md)
  - [Why NexPay?](/about.md)
  - [Pricing](/pricing.md)
  - [AI automation](/payments-ai-automation.md)
- [For students & parents](/for-students-and-parents.md)
- Help & resources
  - [Training](/training.md)
  - [Blog](/blog.md)
  - [Events](/events.md)
  - [Zapier integration](/zapier.md)
  - [Claude & ChatGPT](/mcp.md) — Claude & ChatGPT integration
- [Contact](/contact-us.md)
- [Login](https://portal.nexpay.com.au/login)

# AI Automation — NexPay + Qualy ecosystem for international education

> NexPay is the payment layer. Qualy — our automation partner — handles reconciliation, commissions, and reminders. Answer six questions to see exactly where automation saves your team hours every week.

**Stop doing by hand what a system can do for you automatically.**

## Breadcrumb

- [AI Automation](/payments-ai-automation.md)

## AI

- auto reconciliation
- automated reminders and escalation
- rule-based commission splitting
- AI-powered payment matching
- operations automation assessment

### Intents

- nexpay ai automation
- automate tuition payments
- payment reconciliation automation
- automated commission calculation
- AI payment processing education
- reduce manual payment work
- automate education agent operations

- [See it in action](#problems)
- [Talk to our team](/contact-us.md)

<a id="problems"></a>

## Problem Solution

#### Auto reconciliation via bank transfer, card, or any method

*Do you reconcile each student payment manually?*

Incoming deposits match to invoices automatically — even cross-currency, split payments, or different corridors.

- Automatic deposit-to-invoice matching
- Cross-currency and split-payment support
- Exception flagging for edge cases

#### One unified portal — every corridor, every method

*Do you use one payment method for offshore and another for onshore?*

Students pay through a single branded portal. Routes across 38 countries, often same-day. No more juggling providers.

- 38 payment corridors worldwide
- Local payment methods per country
- Same-day delivery on most transfers

#### Automated reminders and escalation workflows

*Do you chase overdue payments with emails and spreadsheets?*

Reminders on your schedule, escalation based on your rules, real-time overdue reporting. Your team focuses on students who need actual help.

- Configurable reminder sequences (email + SMS)
- Rule-based escalation workflows
- Real-time overdue dashboard

#### AI reads LOOs and LOAs — payment plans and commissions built automatically

*Do you re-key tuition fees from offer letters into your system?*

Qualy's AI reads Letters of Offer or Acceptance, extracts every tuition and fee amount with due dates, and creates the payment plan. Commissions split per agent and institution the moment the plan is confirmed — no spreadsheets.

- AI extraction of fees and due dates from LOO/LOA
- Automatic payment plan creation per student
- Rule-based commission split with full audit trail

#### One dashboard across all institutions

*Do you pull reports from three different systems?*

Filter by school, agent, corridor, or status. Export to BI tools or connect via API. Real-time data, not last-month snapshots.

- Unified dashboard across all entities
- Filter by any dimension
- REST API and export for BI tools

#### Self-service student portal with real-time tracking

*Do students email you asking "where is my payment?"*

White-label portal branded to your institution. Students see their balance, track status, download receipts, and set up instalment plans.

- White-label portal with institution branding
- Real-time payment status and receipts
- Self-service instalment plans

<a id="trustedPartners"></a>

## You're in very good company.

Schools and agents across LATAM, Australia, New Zealand, Canada, and the EU run their student payments on NexPay.

<a id="integrationsStrip"></a>

## Plays nice with the tools you already use.

Sync to Xero or QuickBooks for accounting. Push events into HubSpot, Mailchimp, RD Station, or Monday for follow-up. Connect AllyHub for student-management workflows. Qualy is the source of truth — your existing tools stay where they are.

- Xero
- QuickBooks
- AllyHub
- HubSpot
- Mailchimp
- Monday
- RD Station
- Zoho

<a id="what-automation-moves"></a>

## Split commissions. Pay partners. Generate invoices. Automatically.

The manual workflows you've been running by hand. Done by the time you log in.

**School payments** — **Pay schools their net, automatically**

Tuition, OSHC, accommodation, visa fees — every line itemised, the school sees one clean payment. Remittance advice and signed LOO attached, automatically.

- [See automated school payments on Qualy](https://qualyhq.com/features/automatic-accounting-for-ed-agents?utm_source=nexpay&utm_medium=referral&utm_campaign=ai-automation&utm_content=school-payments)

**Sub-agent payments** — **Pay sub-agents instantly**

Across the globe, in virtually any currency. The student pays you, your sub-agent gets paid the same moment.

- [See sub-agent payments on Qualy](https://qualyhq.com/features/master-and-sub-agent-payments?utm_source=nexpay&utm_medium=referral&utm_campaign=ai-automation&utm_content=sub-agent-payments)

**Bonuses & enrolment fees** — **Pay bonuses automatically**

Enrolment fees, milestone bonuses, performance rewards — set the rule once. The bonus pays out the moment the student does.

- [See sales-rep commissions on Qualy](https://qualyhq.com/features/sales-rep-commission-payments?utm_source=nexpay&utm_medium=referral&utm_campaign=ai-automation&utm_content=bonuses-enrolment-fees)

**Automatic invoicing** — **Tax invoices and RCTIs, sent for you**

Every commission gets its own tax invoice — RCTI too, if that's how you work. The remittance advice goes to the school the moment the payment is made.

- [See automatic invoicing on Qualy](https://qualyhq.com/features/automatic-invoicing?utm_source=nexpay&utm_medium=referral&utm_campaign=ai-automation&utm_content=automatic-invoicing)

<a id="howItWorksTogether"></a>

## Two products. One ecosystem.

Qualy — NexPay's automation partner — runs the whole flow: before, between, and after every payment. NexPay is the rail underneath, carrying money in (student payments) and money out (schools, sub-agents, commissions).

#### Before the payment

- Payment plan management
- Reminders & follow-ups
- Student portal

#### Pay-in: Student pays

#### Orchestration

- Reconciliation
- Receipts
- Commission rules & splits
- Invoice creation
- Software orchestration
- Payout triggering

#### Payout: Partners get paid

#### After the payment

- Remittance advice
- Tax invoices & RCTIs
- Partner portal
- Overdue commission management

<a id="humanTouch"></a>

## Less admin. Better cash flow. Calmer Mondays.

> Qualy has improved our students' payment experience and reduced the time and money we spent on financial administration.
>
> — Dan Wortley, Former CEO, Universal English College

> Working with Qualy has been a game changer for YouToo Project. Student payments have never been easier, admin work is significantly reduced, payment reminders are sent automatically, and both students and providers find the process incredibly convenient.
>
> — Paula Valenzuela, Co-CEO, YouToo Project

> It has never been so easy to receive payments from students and pay our partners. Qualy handles all the communications and documents involved in the payment process — no system integration needed.
>
> — Bruna Green, Administrative Manager, GoStudy

> Qualy has changed our business and the way we operate. Automating payment reminders to students and seeing whether a payment has been made to our institution partners is exceptional. Our cash flow has improved significantly thanks to Qualy.
>
> — Julian Fonseca, Former Managing Director, Studia Global Education

> Qualy's automation is genuinely remarkable, creating a substantial positive impact on our time and cost efficiency. Cash flow is up, and the student experience is better thanks to automated payments and reminders.
>
> — Simone Ratti, Director, EasyOz

<a id="ecosystemCta"></a>

## Light-speed payments & commissions.

The faster, smoother way to run student payments and commissions — for you, your students, and the partners you pay. Fifteen minutes shows you which workflows go first.

- Pilot first, no strings
- Onboarding & training included
- Transparent fees, no setup

- [Book a demo](/contact-us.md)
- [Get started](https://app.nexpay.com.au/signup)

<a id="zapierCrossLink"></a>

## Already on Zapier? Connect NexPay directly.

- [Explore the integration](/zapier.md)

<a id="faq"></a>

## Frequently asked questions

How automation works across the NexPay + Qualy ecosystem — what gets handled for you, what stays in your control, and what to expect when you switch.

#### How do NexPay and Qualy work together?

Qualy is NexPay's automation partner — a separate product built to run your day-to-day operations: payment plans, reminders, the student portal, reconciliation, commission rules, splits, invoices, remittance advice, partner portal, and overdue management. NexPay is the payment rail underneath it: when a student pays, NexPay carries the funds in across 38 corridors with local methods; when it's time to pay schools or sub-agents, NexPay carries the funds out. Same login, same dashboard, same support team.

#### What does the AI automation actually do?

Three concrete things. (1) Reads Letters of Offer and Acceptance to extract every fee and due date, then builds the student's payment plan automatically — no re-keying. (2) Matches incoming deposits to invoices automatically, even cross-currency or split payments, so you don't reconcile by hand. (3) Splits commissions per agent and institution the moment the plan is confirmed, then triggers payouts on the rules you set. The point is to remove the manual loops where humans add no value, not to replace your judgment on the cases that actually need it.

#### Will this replace my CRM or student management system?

No. Qualy is the source of truth for payments, but your existing CRM stays where it is. We connect to Xero, QuickBooks, HubSpot, Mailchimp, RD Station, Monday, and AllyHub — events flow into them, not out. If you have a custom student management system, the REST API connects in either direction.

#### What can I automate for student payments?

Reminder cadences (email and SMS), payment plan creation from LOO/LOA, instalment schedules, escalation when a student goes overdue, receipt sending, payment matching across currencies and methods, and the self-service student portal. Anything that's rule-based and currently happens in a spreadsheet usually moves first.

#### How are commissions handled automatically?

Set the rule once — flat fee, percentage, milestone bonus, sub-agent split, performance reward — and the commission accrues the moment the student pays. Tax invoices and RCTIs generate per commission, remittance advice goes out with the payment, and overdue commissions surface in the partner portal. NexPay rails carry the actual payouts, instantly across the globe in virtually any currency.

#### How long does it take to set up?

Most agencies and schools are live in 48 hours. You don't rebuild your back office — run the new flow alongside your existing one during the pilot, switch on specific corridors or schools first, and expand at the pace that suits you. Onboarding and training are included.

#### How is this different from Flywire, Convera, or generic payment platforms?

Flywire and Convera are large institution-shaped platforms with agent and automation features added on. The NexPay + Qualy ecosystem was built around the actual workflow education agents and schools run every week — the AI on Letters of Offer, the commission engine, the branded student portal, the named account manager — not as add-ons but as the product. We're also strongest in Latin American corridors that generic global platforms struggle with.

#### What about compliance and data security?

NexPay holds an Australian Financial Services Licence (AFSL) covering non-cash payment products for retail and wholesale clients, and is registered with AUSTRAC as a remittance service provider. Funds sit in segregated trust accounts, sanctions and AML screening run on every payment, and card data is handled by PCI DSS-compliant processors. Your students get clean receipts, you get the audit trail.

#### Is there a setup fee or minimum volume?

No setup fees, no monthly platform charges, no minimum volumes, no lock-in contracts. You pay only when payments flow — same fee structure whether you process a handful of students a year or thousands a month.

#### Can I try it before I commit?

Yes. Pilot first, no strings — onboard one school, one corridor, or one workflow, see the hours come back, then expand. The fifteen-minute conversation will show you which workflows go first based on what you're running today.

- [Talk to our team](/contact-us.md)

## More on NexPay

**Platform**

- [For students & parents](/for-students-and-parents.md)
- [For ed. agents](/for-education-agents.md)
- [For universities](/for-universities.md)
- [For schools](/for-schools.md)
- [For accommodation](/for-accommodation.md)
- [AI automation](/payments-ai-automation.md)
- [Pricing](/pricing.md)

**Help & resources**

- [Training](/training.md)
- [Contact](/contact-us.md)
- [Developers](/api.md)
- [Zapier integration](/zapier.md)
- [Claude & ChatGPT](/mcp.md) — Claude & ChatGPT integration

**Company**

- [About](/about.md) — About NexPay
- [Jobs](/about.md#jobs)
- [Blog](/blog.md)
- [Media](/media.md)
- [Events](/events.md)

**Trust & locations**

- [Trust & Regulatory](/trust.md)
- [Our offices](/locations.md)

**Legal**

- [Terms and Conditions](/terms-and-conditions/)
- [Privacy policy](/privacy-policy/)
- [Cookie Policy](/cookie-policy/)
- [Complaints Policy](/complaints-policy/)
- [Financial Services Guide](/financial-services-guide/)
- [Product Disclosure Statement](/product-disclosure-statement/)
- [AML Policy](/aml-policy/)
- [Target Market Determination](/target-market-determination/)
- [Group Regulatory Disclosure](/group-regulatory-disclosure/)
- [Fees & FX Schedule](/fees-and-fx/)
- [Developer & API Terms](/developer-terms/)

## NexPay

NexPay Pty Ltd (ABN 56 153 910 984) holds Australian Financial Services Licence No. 560782 and is authorised to provide non-cash payment services to retail and wholesale clients in Australia.

- **Address:** Level 12, 64 York St, Sydney NSW 2000, Australia
- **Support:** [support@nexpay.com.au](mailto:support@nexpay.com.au)
- **Status:** [https://nexpay1.statuspage.io/](https://nexpay1.statuspage.io/)

**Follow NexPay**

- [LinkedIn](https://au.linkedin.com/company/nexpay)
- [Instagram](https://www.instagram.com/nexpayau/)
- [Facebook](https://www.facebook.com/NexPayAU)

© NexPay Pty Ltd